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Administrative assistant resume example

Administrative assistant resumes are read for organisation: how many people you supported, what systems you kept running, and what you made easier. Software skills need to be specific.

Opens in the builder with the Professional template

Skills to include

Hard skills

  • Microsoft 365 and Google Workspace
  • Calendar and travel management
  • Expense systems (Concur, Expensify)
  • QuickBooks or invoicing
  • Minute-taking
  • Event logistics

Soft skills

  • Discretion
  • Anticipating needs
  • Prioritisation
  • Clear, polite writing

How to write it

  1. Say how many people you support and at what level (executives, teams).
  2. Name software precisely: "Excel (pivot tables, VLOOKUP)" beats "computer skills".
  3. Include one bullet about a system you created or improved; it separates you from task-doers.

Example bullet points

  • Support 3 senior directors and a 20-person team: calendars, travel, expenses and meeting prep
  • Organise quarterly offsites for up to 60 people, coming in under budget each time
  • Built a shared-drive filing system and naming convention adopted company-wide
  • Process 150+ invoices a month in QuickBooks with a same-week turnaround
  • Ran front office for a 4-dentist practice, scheduling 80+ appointments a day
  • Reduced supply spend 12% by consolidating vendors

In the builder, the "Sharpen these bullets" button rewrites your own lines in this style without inventing facts.

Questions

What skills should an administrative assistant list?

Office software, calendar and travel management, expense and invoicing tools, event planning, and typing speed if it is fast. Add industry systems (legal, medical, property) if you know them.

How do I make admin work sound impressive?

Measure it: people supported, events run, invoices processed, time or money saved.

Rebecca Klein

Administrative Assistant

rebecca.klein@email.com(555) 845-1127Minneapolis, MN

Summary

Administrative assistant with 6 years supporting executives and busy teams. Keeps calendars, travel and budgets under control, and builds the simple systems that stop things falling through the cracks.

Experience

Administrative Assistant, North Star Engineering

Apr 2021 – Present

Minneapolis, MN

  • Support 3 senior directors and a 20-person team: calendars, travel, expenses and meeting prep
  • Organise quarterly offsites for up to 60 people, coming in under budget each time
  • Built a shared-drive filing system and naming convention adopted company-wide
  • Process 150+ invoices a month in QuickBooks with a same-week turnaround

Office Coordinator, Lakeside Dental Group

Aug 2018 – Mar 2021

St. Paul, MN

  • Ran front office for a 4-dentist practice, scheduling 80+ appointments a day
  • Reduced supply spend 12% by consolidating vendors
  • Trained 5 front-desk staff on scheduling software

Education

A.A.S. Business Administration, Minneapolis College

2018

Minneapolis, MN

Skills

Microsoft 365 (Outlook, Excel, Word, Teams), Google Workspace, Calendar management, Travel booking, QuickBooks, Concur, Event planning, Minute-taking, Typing 75 WPM

Rebecca Klein is a fictional example. ATS readiness of this sample: 98/100.

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